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Exhibitor Information 
Exhibiting at the DONA International conference is fun, rewarding and exciting. Over 400 maternity care professionals are expected to register, and they all look forward to visiting each and every exhibit. The majority of our participants are doulas, birth and postpartum support professionals, who work directly with mothers, fathers, babies, siblings and other health care providers. Birth doula services usually include several prenatal visits, attendance at labor and birth, lactation support and follow-up postpartum contact. Postpartum doulas meet prenatally with clients and work with the family following the birth providing breastfeeding support, newborn care, siblings and other support in adjusting to the new family dynamics. Because the doula profession continues to grow, the market is open for many opportunities for product education. DONA International is the largest doula organization in the world with over 6700 members. Many of our member doulas are also childbirth educators, lactation consultants; massage therapists, nurses and parent educators. Make your organization’s or company’s presence and products known to our registrants and to expectant and new families with whom these professionals work throughout the year.
Click here to dowload the entire Exhibitor Prospectus in PDF format
Sponsorships
Take this valuable opportunity to support DONA International and our mission to help birthing families by becoming a sponsor of our 15th annual conference. All sponsors will be listed on our web site from June 1, 2009 until August 15, 2009 in recognition of their support of childbirth professionals and new families.
Deadline: 5 pm (EDST) on May 15, 2009
Bronze |
US$ 300 or more |
Sponsor benefit includes complimentary packet inserts, plus one business card size ad and sponsor recognition in the conference manual. |
Silver |
US$ 500 or more |
Sponsor benefit includes complimentary packet inserts plus one quarter page ad and sponsor recognition in the conference manual. |
Gold |
US$ 1,000 or more |
Sponsor benefit includes one complimentary exhibit table, complimentary packet inserts, plus one half page ad and sponsor recognition in the conference manual. |
Platinum |
US$ 3,000 or more |
Sponsor benefit includes two complimentary exhibit tables, complimentary packet inserts, one full page ad and sponsor recognition in the conference manual plus a warm Thank You at the conference opening. |
Lanyards |
US$ 2,000 |
Sponsor benefit includes logo placement and recognition on a keepsake lanyard given to all conference attendees and presenters. |
Conference Bags |
US$ 3,500 |
Sponsor benefit cinludes logo placement and recognition on a keepsake bag given to all conference attendees and presenters. |
Breastfeeding Room |
US$ 5,000 |
Sponsor benefit includes breastfeeding room signage, handouts and samples in the breastfeeding room, plus one full page ad and sponsor recognition in the conference manual. |
Thumb drive-Electronic Manual |
US$ 7,000 |
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A list of additional opportunities to sponsor meals and other specific aspects of the conference that make it such a success are available upon request.
Exhibit Tables
New Pricing!
Non food option is $495 for the Early Bird, $575 after June 30th, 2009
Food included is $640 for the Early Bird, $695 after June 30th, 2009
DONA International recognizes that exhibitors and conference participants benefit from sharing information on products and doula needs. We start our conference with a reception on Thursday evening in the Exhibit Hall. For exhibitors to get maximum exposure, on Friday and Saturday we schedule continental breakfast, morning and afternoon refreshments and a Silent Auction in the Exhibit Hall. Fees include a 6-foot draped table, two chairs and refreshments served in the Exhibit Hall. All exhibitors who have contracted and paid before the end of the business day (5 pm EDST) on May 15, 2009 will be listed in the conference manual. Exhibitors may not advertise any other national or international birth and/or postpartum doula certification programs or organizations. DONA International reserves the right to refuse acceptance of any exhibitor.
Early bird deadline: 5 pm (EDST) on May 15, 2009
Extended to June 30th, 2009
Commercial |
US$ 735 per 6 ft. table |
Locked location: US $835 per 6 ft. table |
Non-profit |
US$ 560 per 6 ft. table |
Locked location: US $660 per 6 ft. table |
Author* |
US$ 510 per 6 ft. table |
Locked location: US $610 per 6 ft. table |
*At this rate, exhibit space and merchandise is limited
to author’s own personal work
Deadline after 5 pm (EDST) on May 15, 2009
Commercial |
US$ 810 per 6 ft. table |
Locked location: US $910 per 6 ft. table |
Non-profit |
US$ 635 per 6 ft. table |
Locked location: US $735 per 6 ft. table |
Author* |
US$ 585 per 6 ft. table |
Locked location: US $685 per 6 ft. table |
*At this rate, exhibit space and merchandise is limited
to author’s own personal work
All exhibits are limited to two people.
- Set up is on Thursday, August 6, 2009 from 2:00 to 4:30 pm and must be completed by 4:30 pm.
- Exhibit times (subject to change): Thursday, August 6th 5:00 to 8:30 pm; Friday, August 7th 7:00 am to 3:10 pm; Saturday, August 8th 7:00 am to 3:25 pm, followed immediately by teardown, which must be completed no later than 5:30 pm.
Questions regarding storage, electrical hookups or shipping to the hotel should be directed to Exhibits@DONA.org.
Conference Manual Advertisement
Enhance your exposure to DONA International conference participants by placing your advertisement in the conference manual, which ensures that your business information is marketed in your own special way to each conference participant.
Deadline: 5 pm (EDST) on May 15, 2009 |
20% discount for exhibitors |
Business card (3.5” w x 2” h) |
US$ 30 |
US$ 24 |
¼ page (3.375” w x 4.5” h) |
US$ 75 |
US$ 60 |
½ page (7” w x 4.5 ” h) |
US$ 125 |
US$ 100 |
Full page (7” w x 9.25” h) |
US$ 200 |
US$ 160 |
Inside front cover full page |
US$ 325 |
US$ 260 |
Outside back cover full page |
US$ 600 |
US$ 480 |
- Digital Files : E-mail your electronic files to Exhibits@DONA.org. Quark Xpress, Adobe InDesign or Adobe PageMaker files are preferred. Include screen and printer fonts and native graphics (.jpg or .tif) in high resolution for printing (300 dpi or greater). A hard copy proof should also be mailed. The file name should include the name of the business being advertised.
- Hardcopy Originals : Provide camera-ready originals from a clean laser print or PMT. Demanding graphics should be screened at 70 lines per inch. Business cards should be mailed Exhibit Chair, DONA International, PO Box 626, Jasper, IN 47547 and not faxed or scanned to email.
- Ink/Print Colors : All ads are printed in black ink on white paper, with the exception of the outside back cover full page ad. DONA International cannot guarantee the print quality of ads submitted in color.
Complete the application and contract and mail them with payment in US funds, along with hardcopy originals and/or digital file proofs, to Exhibit Chair, DONA International, PO Box 626, Jasper IN 47547. If paying by credit card, you may fax the application and contract to 812-634-1491. E-mail digital PDF files to Exhibits@DONA.org.
All documentation and payment must be received no later than 5 pm (EDST) on May 15, 2009.
Registrant Packet Inserts
Make sure all conference participants receive your information by placing brochures, flyers or sample products in their registration packets.
Deadline:
5 pm (EDST) on June 30, 2009.
Commercial |
US$ 175 per 400 single items |
Non-profit |
US$ 125 per 400 single items |
Inserts must be a single piece and must not exceed 8.5” x 11” in size. Inserts must comply with the World Health Organization Code regarding marketing of breastmilk substitutes (see page 6) and must be respectful of all people, cultures and beliefs. Inserts may not advertise other birth or postpartum doula certification programs or organizations. One sample insert must be included with your application and payment. DONA International reserves the right to refuse acceptance of any insert. The shipping address will be provided upon receipt of your application and payment.
Silent Auction
Donating one or more Silent Auction item(s) is another great opportunity for conference participants to see your product and name and associate you with a good cause. All monies raised from the Silent Auction go to the Doula Spirit Fund, which helps doulas in financial need attend the conference for continuing education. Your item(s) will be displayed at the Silent Auction with your donor information.
- List the item(s) you are planning to donate on your application form.
- If you are also exhibiting at the conference, give your Silent Auction item(s) to the Exhibit Chair during the setup time on Thursday, August 6, 2009.
- If you are not exhibiting, the shipping address will be provided upon receipt of your application. All item(s) or gift certificates that are being shipped must be received by 5 pm (EDST) on June 30, 2009 and should be clearly marked for the Silent Auction and include the value of the item(s) and by whom they were donated.
Exhibitor Conference Registration Package
Confirmed exhibitors will receive a fifteen (15) percent discount off the conference registration fee. The DONA International 15 th Annual Conference brochure with all the details will be posted at www.DONA.org in the Spring of 2009.
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